As we gear up for the reopening of Western New York’s arts and cultural sector, Arts Services Inc. will be presenting a new series, Reopening Together, throughout the month of June. Join us for this free weekly series to discuss guidelines and share ideas on how we—as a community—can successfully and safely reopen our creative industry. The sessions took place virtually on Tuesdays in June 2020 at 1 PM. You can find a list of the sessions below, as well as links to various documents and websites with more information. Session topics may be altered depending on need and questions that arise. Additional sessions may also be added. Check back for updates. Note: ASI cannot provide legal advice. These programs are intended to be educational and to inform you of resources that are available to you. The guidelines for reopening are set by New York State and are being constantly updated.
Updated Guidelines April 2021
Erie County Department of Health – Large Event Notification Form
All Erie County based organizations planning an event that exceeds gathering limits (250 indoor and 500 outdoor) must submit their large event notification form at least 10 days prior to your event.
NYS Excelsior Pass
New York State will be launching Excelsior Pass, a tool that allows New Yorkers and visitors to securely present proof of vaccination or negative COVID-19 test results. This unique app provides venues and patrons with a secure method to easily present, scan and confirm test and vaccine information to ensure convenient event flow-through. Click here to visit the NYS Excelsior Pass website or click here to view NYSCA Presents’ update on this program.
National Federation of State High School Association – Commissioned COVID-19 Study on Produced Aerosol Rates for Music and Theatre
NYS HERO Act’s Airborne Infectious Disease Prevention Policy – Goes into effect June 4, 2021 for organizations with 10 more employees.
New York State Guidance and Resources
Arts & Entertainment Industry Guidance – arts, entertainment, sports, and recreation
NYSCA Presents – webinar series on various nonprofit topics
Visit Buffalo Niagara
Buffalo Niagara Partnership
Centers for Disease Control and Prevention
City of Buffalo
Business Report Form for employees who test positive for COVID-19.
Erie County Department of Health – Large Event Notification Form for events exceeding the state’s gathering limits.
National Endowment for the Arts
Occupational Safety and Health Administration (OSHA)
Cleaning and Disinfection Guidance
Resources for PPE and Cleaning and Disinfecting
ECIDA PPE Reimbursement Grants – for Erie County organizations based in highly distressed areas
Range Brokers International – PPE Product Catalog
ServiceMasters – Cleaning and Disinfecting Services
WNY Covid-19 Community Response Fund through VIA – PPE product orders (contact them for next order date)
Tuesday, June 2: WNY Arts vs. COVID-19
1:00 – 2:00 PM Overview of state guidelines, regulations, and requirements as assumed at this point. Full group webinar led by ASI’s Executive Director, Jennifer Swan-Kilpatrick, and Grants & Programming Director, Holly Grant, with guest speakers Dave Swarts (Buffalo & Erie County Botanical Gardens) and Marisa Wigglesworth (Buffalo Museum of Science), who will speak on the measures and planning for safety and comfort of staff and patrons that they are planning. For more information on New York State’s reopening and the guidelines for each phase, visit forward.ny.gov. Click here to download a pdf of the presentation slides. Click here to watch a recording of the presentation.
Tuesday, June 9: Different Boats, Same Storm
This week will feature breakout discussions addressing specific challenges based on art forms and services provided. Two sessions will run concurrently during each time slot. Please contact Holly Grant at [email protected] if you would like to view the recording from any of these discussions. 1:00 – 2:30 PM Performing Arts and Literary Arts | Museums, Galleries, and Media Arts 2:45 – 3:45 PM Outdoor Festivals and Events | Individual Artists 4:00 – 5:00 PM Workshops and Classes | Organizations that don’t own their own venue and/or rent other venues
Tuesday, June 16: Catching Back Up
1:00 – 2:30 PM Full group recap presentation addressing some of the questions that arose in previous weeks. We are excited to invite Phil Stokes, Executive Director at Penn Dixie Fossil Park and Nature Reserve, Joy Testa Cinquino from the Buffalo & Erie County Public Library, and Les Greenbaum, intellectual property attorney at Gross Shuman P.C., to join our presentation and address some of the questions that arose in the previous week. Materials from presentation: Click here to view the recording from this presentation. Click here to download the presentation from Penn Dixie. Click here to download the presentation from the Buffalo & Erie County Public Library. Click here to download the presentation from Les Greenbaum on copyright. Additional Resources based on the conversations: NYS Executive Order authorizing businesses to deny entry to visitors who don’t wear a mask. NYC Health’s FAQ’s sheet on NYS’s face covering law Guidance from the Equal Employment Opportunity Commission for employees. ASCAP Guide to Using Copyrighted Music
Tuesday, June 23: Going Forward—Together
1:00 – 2:00 PM ASI will reveal its WNY arts and culture communications plan and the results from its WNY Patron Intent Survey. ASI will address unanswered questions and roll out the sector-wide communications plan around reopening with unified safety plans and policies. Click here to download an overview of the WNY Patron Intent Survey Results. Click here to download a PDF of the powerpoint presentation. Click here to view the recording of the presentation.
Thursday, June 25: A Conversation with Choral & Singing Ensembles
2:00 – 3:00 PM The performing arts face some unique challenges in reopening as the practice of these art forms often rely on multiple people being in close proximity. We are inviting all choral and singing ensembles (including opera and musical theatre) to join us for a singing-specific conversation about the challenges and realities of reopening in the fall. We will be joined by Adam Luebke and Angela Goldberg of the Buffalo Philharmonic Chorus who will share their research and plans for moving forward. Click here to view a recording of the discussion. Click here to download a PDF of the powerpoint presentation. You can find additional materials about this topic below.
- A Conversation: What do Science and Data Say About the Near Term Future of Singing A webinar by The National Association of Teachers of Singing, the American Choral Directors Association (ACDA), Chorus America, Barbershop Harmony Society, and Performing Arts Medical Association (PAMA). If you don’t have a couple hours to watch the video, you can find a summary of the presentation here.
- A Guide to 2020-2021 Season Planning from Chorus Connection
- Risk Assessment of a Coronavirus infection in the field of music (from Freiburg Institute for Musicians’ Medicine (FIM), University Medical Center, and University of Music Freiburg in Germany)
Wednesday, July 29: Conflict Resolution
1:00 – 2:00 PM Guest speaker Arthur Wheaton from The Worker Institute at Cornell University will lead a discussion around how to navigate new safety measures and mandates, such as mask wearing and extra sanitation, and how to handle audiences and/or guests who may not want to follow the new regulations. This workshop is presented in coordination with the Western New York Council on Occupational Safety and Health (WNYCOSH). Click here to download Cornell University’s Conflict Resolution Skills in the Workplace Click here to download WNYCOSH’s Conflict Resolution
Wednesday, October 14: Storygrowing WNY
12:00 – 1:00 PM Storygrowing WNY is an initiative of Health Foundation for Western and Central New York and The John R. Oishei Foundation designed to help nonprofits in WNY harness the power of storytelling and nurture your organization’s growth through effective communications training. This session will feature Andy Goodman, nationally acclaimed storyteller, author and speaker, for “Telling Our Stories Now.” The free virtual event will feature updated content and lessons gleaned over the past few months and is open to all nonprofits in Western New York. Click here to register.
Tuesday, December 8: Industry Check In
1:00 – 2:30 PM December will mark 9 months since the initial shut down due to COVID. While we’ve been in contact with many of you, we want to gather the industry together again to check in with everyone and each other. How have you adapted your work and programming, what struggles are you continuing to face, what new struggles have come up, and how have you found success? This will be an open, full group conversation. Come prepared to share. This discussion was not recorded.